Setting email accounts using Entourage

Account settings: Entourage provides a number of settings for mail accounts, ranging from basic settings that apply to all mail accounts — such as your name and e-mail address — to more advanced settings that you can use to customize how you send, receive, and organize your messages. The following paragraphs describe basic settings that you need to set in Entourage to send and receive messages.

Account type: Entourage uses the account type to determine the type of communications to use when receiving messages from your account. Entourage supports three account types (sometimes called protocols): POP (Post Office Protocol); IMAP (Internet Message Access Protocol); and MSN®Hotmail®. Your HostPapa accounts will be POP accounts, or IMAP. If you’re unsure, select POP.

  1. After you determine what type of account you have, you’re ready to use the Edit Account dialog box to enter additional settings for the account.
  2. Open the Edit Account dialog box.
  3. On the Tools menu, click Accounts.
  4.  Click the Mail tab, and then click New.
  5.  If the Account Setup Assistant appears, click Configure account manually.
  6.  On the Account type pop-up menu, click POP, IMAP*, or Hotmail/MSN, depending on the type of account you have.
  7.  Click OK.
  8.  In the following picture, the numbered boxes indicate where you need to enter your account settings in the Edit Account dialog box. Read on for descriptions of the boxes and hints for determining your settings.

 

Account name: Any name for the account that you want. This name appears only in Entourage — if you have more than one mail account, it can help you distinguish one account from another.

Name: The name that you want to appear in messages you send from the account. Recipients of your messages can use the name to distinguish your messages from those that they receive from other people. Depending on your preference, it might be your full name, your first name only, your initials, or whatever name you want to be known by.

E-mail address: The address that people should use when sending messages to you. This is the Internet address of the mailbox that stores your messages. It consists of three parts: a name that uniquely identifies your mailbox, an at (@) symbol, and the domain name of your mail server, for example, “someone@example.com”.

Account ID: The name that Entourage should provide when connecting to the mail server — a computer on the Internet that stores e-mail messages — to receive your messages. This name uniquely identifies you and your mailbox. Other common terms for an account ID are: e-mail ID; mailbox name; user name; screen name; logon ID; logon name; and mail logon.

Depending on your ISP, your account ID might be the name that you use when connecting to the Internet or it might be a different name. In many cases, your account ID is the portion of your e-mail address that precedes the at (@) symbol. For example, if your e-mail address is “someone@example.com,” your account ID might be “someone”.

POP server: (depending on your account type) The Internet address of the mail server that Entourage should connect to when receiving your messages. This address might consist of only letters, letters and numbers, or only numbers, and it typically includes three or four parts that are separated by periods (.). Examples of POP or IMAP servers might be “mail.example.com”, “pop.mail.example.com”, or “192.168.7.27”. Other common terms for POP server or IMAP server are: message server; receiving server; incoming server; and server address.

Note: If you’re setting up an MSN Hotmail account, you don’t need to enter this information.

Password: The password that Entourage should provide when connecting to the mail server to receive your messages. Passwords are frequently case-sensitive — for example, if your password is mypassword and you type MYPASSWORD, you won’t be able to receive your messages. In Entourage, you can either enter your password each time you receive messages or you can save your password so that you do not have to enter it each time. Other common terms for password are: mailbox password; mail pass; and logon password.

Note: If you decide to have Entourage save your password, anyone who has access to your computer can send and receive messages from your account.

SMTP server: The Internet address of the mail server that Entourage should connect to when sending your messages. Like a POP or IMAP server, this address might consist of only letters, letters and numbers, or only numbers, and it typically includes three or four parts that are separated by periods (.). Examples of SMTP server addresses might be “smtp.example.com”, “smtp.mail.example.com”, or “192.168.7.27”. Other common terms for SMTP server are: outgoing message server; sending server; and SMTP server address.

Note: If you’re setting up an MSN Hotmail account, you don’t need to enter this information.

After you enter the preceding information, the basic settings that you need to send and receive messages from the account are complete. In addition to these basic settings, you can also enter advanced security settings as well as customize how you want to send, receive, and manage your messages. In most cases, you don’t need these additional settings to send and receive messages successfully. To learn about these additional settings, search for account options in Entourage Help.

*Please note that you can only have a maximum of 5 IMAP connections to the server at one time. Having more than 5 connections places a heavy load on the server and can result in your account being suspended.

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