How to set up Google Workspace email in Outlook 2016

This tutorial describes how to add Google Workspace email to Outlook 2016. 

Open Outlook 2016, then click on File and choose Add Account.

file-add-account

In the Account Information window, ensure that you’re on the Info tab, then click the + Add Account option.

account-information

On the screen that follows, enter the email address you are setting up. 

NOTE: For this tutorial, we will use [email protected] as our test email account. You will need to change some of the settings to match your setup.

Ensure that Advanced Options is expanded and that the Let me set up my account manually option is enabled (checkmark showing), as shown, then click Connect.

set-up-account-manually

The Advanced setup screen will appear after a quick check by the system. Choose the Google option.

advanced-setup

On the IMAP Account Settings screen, enter your account details by following the example shown:

imap-account-settings

NOTE: Be sure to leave the Require logon using Secure Password Authentication (SPA) options unchecked. If these boxes are checked, your connection will not work properly.

You’ll see a notice from Outlook that the account is being set up.

adding-account

Next, you’ll be prompted to enter the password for the email account, then click Connect.

imap-password

When you see a message like the one that appears below, the account has been set up successfully:

set-up-successfully

Default Email Account Settings (Google Workspace Email)

Secure SSL/TLS Settings (Recommended)

Username: Use the full email you are setting up.
Password: Use the email account’s password.
Incoming Server: imap.gmail.com (or pop.gmail.com if using POP account type)

  • IMAP Port: 993
  • POP3 Port: 995
Outgoing Server: smtp.gmail.com

  • SMTP Port: 465 for SSL or 587 for TLS
IMAP, POP3, and SMTP require authentication.

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