How to import Gmail into Outlook

Gmail users can connect their account to Microsoft Outlook, allowing you to view and respond to email, organize folders and messages, and manage some account settings.

First, sign in to Gmail and, in the top right corner, select your user icon and click My Account.

My Account

In the Sign-in & Security section, select Apps with account access.

Sign-in & Security

Scroll down to the Allow Less Secure Apps panel, and click the slider to turn on the feature.

Allow less secure apps

In Outlook, click File > Add Account.

Add account

Enter the NameE-mail Address, and Password for your Gmail account.

Add account

Click Next, then OK to complete configuration.

Export Gmail messages using Outlook

If you wish to migrate Gmail messages between Outlook inboxes, use the following steps.

Click File > Open & Export in the Outlook menu.

Open and Export

Select Import/Export.

Import/Export

Now select Export to a file and click Next.

Export to a file

Select Outlook Data File (.pst) and click Next.

Outlook Data File

Select the folders from which you wish to export, then click Next.

Folder selection

Select the location in which you’d like to save the export file, the duplication options, and click Finish.

Save location

Add an optional password, if desired, to secure your file.

Import Gmail messages using Outlook

To import previously exported Gmail messages into Outlook, follow these steps:

Click File > Open & Export in the Outlook menu.

Open and Export

Select Import/Export.

Import/Export

Select Import from another program or file, then click Next.

Import options

Select Outlook Data File (.pst) and click Next.

Outlook Data File

Use the Browse button to locate the file to be imported, select duplication options, and then click Next.

File location

Select the Email account that will receive the imported messages and click Finish to start the import.

If you notice any problems or if you need any help, please open a new support ticket from your HostPapa Dashboard. More details on how to open a support ticket can be found here.

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