How to switch to Gmail from IBM Notes

Now that you’ve switched from IBM® Notes™ to Google Workspace, here are some tips to begin using Gmail as your new mail program.

How to view messages:

  • IBMIn IBM Notes emails appear individually. Each email reply appears as a separate message in your inbox.
  • gmailIn Gmail emails are grouped into conversations. Gmail groups all email replies with the original message, creating a single conversation or thread*.
    *You can change settings at any time to make replies appear as individual messages instead.

Organize:

  • IBMIn IBM Notes you can store and categorize emails in Folders.
  • gmailIn Gmail you can apply multiple Labels to a message. Later, you can find the message by looking in any of its labels.

How to clean your inbox:

  • IBMIn IBM Notes users can delete emails.
  • gmailIn Gmail users can either delete emails or Archive. Archiving removes emails from your inbox to keep it clutter-free. However, the emails stay in your account so you can find them later.

How to mark important emails:

  • IBMIn IBM Notes users can mark important emails with Flags.
  • gmailIn Gmail users can mark important emails with Stars.

How to create to-do lists:

  • IBMIn IBM Notes users can:
    • Add independent tasks
    • Tasks with dates also appear in your calendar
  • gmailIn Gmail users can:
    • Add independent tasks
    • Add email messages to your task lists
    • Tasks with dates also appear in Google Calendar

You can access your emails from any computer, smartphone, or tablet.

On your computer:

  • Users can access IBMIBM Notes from the computer where it’s installed.
  • Users can access gmailGmail from any computer with Internet access.

On the web:

  • Users can access IBMIBM Notes at mail.wdc.in (a web-based version of IBM Notes) from the computer where it’s installed.
  • Users can access gmailGmail through web browsers on any device at mail.google.com.

On your mobile devices:

  • Users can access IBMIBM Notes on their mobile devices by installing and opening the IBM Notes Traveler app.
  • Users can access gmailGmail on their mobile devices by installing and opening the Gmail app.

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