How to switch to Google Calendar from Outlook

Now that you’ve switched from Microsoft Outlook to Google Workspace, here are some tips on beginning to use Google Calendar to manage your events.

How to create events:

  • outlookIn Outlook Calendar users can schedule a meeting.
    • Create an event in Outlook Calendar. When you save the event, your guests receive an email invitation.
  • calendarIn Google Calendar users can create an event.
    • Create an event in Google Calendar. When you save the event, your guests receive an email invitation.

How to schedule video meetings:

  • outlookIn Outlook Calendar users can schedule a conference call.
    • Use Microsoft Teams to set up an online meeting or conference call.
  • calendarIn Google Calendar users can add a video call.
    • Use Google Meet to add a video call to your event.

How to share calendars:

  • outlookIn Outlook Calendar users can share calendars by:

* Requires WebDAV™ support

** Requires Microsoft Exchange™

  • calendarIn Google Calendar users can share calendars by:
    • Granting sharing permissions online at calendar.google.com
    • Sharing a link to your calendar, such as through email or Google Meet
    • Publishing as a web page
    • Embedding on a website

What sharing visibility is available:

  • outlookIn Outlook Calendar users can change the sharing visibility to:
    • Specific people
    • Public (web search)
    • Specific people in your domain (domain search)
  • calendarIn Google Calendar users can change the sharing visibility to:
    • Specific people or Google Groups
    • Public (web search)
    • Specific people in your domain (domain search)
    • People who don’t use Google Calendar

What are the access permissions:

  • outlookIn Outlook Calendar users can change the access permissions to:
    • Editor (modify and delete all events)
    • Delegate
    • Full details
    • Limited details
    • Availability only (free & busy times)

*Additional permissions require Microsoft Exchange.

  • calendarIn Google Calendar users can change the access permissions to:
    • Make changes and manage sharing
    • Make changes to events
    • See all event details
    • See free/busy information (no details)

What are the customizable views:

  • outlookIn Outlook Calendar users can customize the view to:
    • Day
    • Week (or Work Week)
    • Month
    • Schedule View
  • calendarIn Google Calendar users can customize view to:
    • Day
    • Week (optional: exclude weekends)
    • Month
    • Agenda
    • Custom view (between 2–7 days, or 2–4 weeks)

You can access your calendar from any computer, smartphone, or tablet.

On your computer:

  • Users can access outlookOutlook from the computer where it’s installed.
  • Users can access calendarCalendar from any computer with Internet access.

On the web:

On mobile devices:

  • Users can access outlookOutlook from a mobile device by installing and opening the Outlook app.
  • Users can access calendarCalendar by installing and opening the Calendar app.

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